The Importance of Modern Facility Management Software in Education

When was the last time you reviewed your maintenance processes and considered the true cost on relying on manual processes and outdated systems? In todays world, technology is transforming many aspects of our lives, this means it is important to stay up to date and embrace modern solutions as adopting these new tools allow organisations to identify new ways to digitalise and automate their facility management practices.

Some systems may feel similar, but the harsh reality is that most systems on the market have become complex, clunky and costly as they have not adapted as needed. The industry recognises the importance of a user friendly and robust system integrated into their facility management practices, as it provides a positive experience for teams, makes everyones job easier and allows new staff to learn and adapt quickly.

Facility management in education can be different to other organisations as fixing things when they break is merely not enough. It’s about ensuring safety, maintaining compliance, protecting the students, staff and reputation of the institution. A well maintained campus is more than just a requirement but it is a key driver to attracting new students and boosting growth. 

Costs of a system 

It is no secret that educational institutions would rather spend money on other things across their operations. By having a system which dramatically reduces costs both in the short and long term it provides an investment which pays it’s dividends. Here are a few key points that help organisations cut down costs.

Productivity Boost: Improving the productivity of the entire team by reducing administrative tasks and automating processes.

Improved Asset Management: Better asset management practices allows assets lifecycle to increase and reduces downtime which in the long term provides massive savings for an organisation.

Quotes Management: Easily gather quotes from multiple contractors or suppliers with a click of a button. This saves money as users can choose the cheapest or most convenient quote every time.

Enhance Operations with Insights: Track expenses and other key areas across the operation and find new ways to improve. 

Parts Management: Never hold more inventory than needed, get notifications when minimum stock thresholds are met, which ensures last minute delivery or stock runs are limited. 

Compliance in Education

Educational institutions are held to higher safety and compliance standards than other organisations. Whether it’s fire safety regulations, accessibility requirements, or routine inspections, having a structured process to complete these tasks and maintaining a clear paper trail is crucial, because if things go wrong it can be a nightmare.

Another key aspect of compliance is managing both contractors and suppliers who complete work. Many educational institutions rely on separate contractor management systems to track external vendors, to ensure they meet compliance requirements. However, with a unified facility management system such as Connexus it offers a solution that consolidates multiple systems into one. With Connexus, you can seamlessly verify that all contractors have the necessary insurances, certifications and skills before they are ever assigned a work order. This makes compliance management easier and more cost effective.

Why you need to invest in a modern CMMS system

We have uncovered the significant benefits of implementing a centralised system that enhances facility management operations within educational institutions. With such a system, you will boost team productivity, effectively track and maintain compliance and reduce costs across various operational areas. These improvements made will streamline processes and also create efficiencies that can offset the software costs and deliver substantial long-term savings. Investing in this solution will streamline processes and will allow your team to focus on what truly matters—providing an excellent experience for everyone at your campuses.

If you would like to learn more about how Connexus could transform your facility management operations, please get in contact with our team today!